As part of the 2020 PSA budget that we will be voting on at our next meeting, there are proposed changes as it concerns Jr. Sail. There are also plans concerning the oversite of Jr. Sail. This is detailed below as copied from the 2/2020 Patter.
Jr. Sail Budget: The budget compares anticipated revenue and expenses in 2020 to those from 2019. The difference in this budget is that of the ‘User Service Fee’ mentioned above, and its expense line of $1000. Contributions to the PSA Nondiscretionary expenses are inclusive to the flat-rate fee.
The Board has created a Jr. Sail Committee, as required under the Rear Commodores responsibilities in our Guidelines. This Committee is made up of the Rear Commodore, the Fleet Captain, and the Jr. Sail Coordinator. The function of this committee is to review the status of boats and equipment, and planning expectations for Jr. Sail in future years.
Another change relates to the Annual Carryover. Beginning 2020 this will no longer apply as profits from the program at the end of the year which have historically remained in the Jr. Sail checking account.
Of the money which has previously been termed as carryover, $2,000 will remain in the checking account and all excess will be placed into a newly opened Reserve Savings Account for the Jr. Sail Program. The Treasurer alone may release funds from this account to the Jr Sail checkbook. Jr. Sail will begin the year with $2,000 for expenses to support the program until there is tuition flow into the checking account. Any large capital outlays, such as the purchase of a boat, would be requested by the Jr Sail Committee to the Board. The Board would then advise the Treasurer to transfer from the reserve account to the checking account should that request be granted.
At the end of the Jr Sail season, any excess of $2,000 would be transferred from the checking account to the reserve account.
It is my understanding that there are two main issues listed as A and B below.
A. Charges to Jr. Sail: Instead of charging the JR Sail Program for Insurance and Septic ($1800 and $400) as in previous years, the board is proposing simply charging a $25 "User Service Fee" per student, which amounts to about $1000 (instead of the previous $2200 flat charge). This is part of the proposed budget we will be voting on.
Questions that have come up:
1. What is the history on this?
2. Is it fair to charge JS anything when other club functions or activities are not charged?
3. What is the history of funds promised to JS in the past?
4. Why are these changes being proposed?
B. Board Oversite of Expenses: The Board plans to create a reserve account for JS where any "carryover" above $2000 at the end of the year will be put in this account. JS will start the year with $2000 to fund the program until there is tuition flow to support the program. The Board will advise the Treasurer to transfer from the reserve account to the JS checking account should requests for "Any large capital outlays, such as the purchase of a boat" be granted.
1. What are the history and precedents on this?
2. Should JS have control over all of their funds at all times, or should the board have a say in expenses?
3. Why are these changes being planned?
If there are other pertinent issues, questions or concerns as they apply to JS, please feel free to jump in. Only through open communications can we understand the issues at hand, and will we be able to form educated opinions.