Aug 4

New Board Nomination Process

6 comments

I would like to initiate a discussion on the PSA Board of Governors nominating process.

 

I propose that the nominating committee not include existing or sitting board members, but rather consist of a group of 5 individuals who are senior or life members, not appointed by board members. The board nominating process should be independent of the existing or sitting board members.

 

I propose that that the PSA membership determine the nominating committee for service for one calendar year , thus allowing the nomination committee to be called upon in the event a board member retires, resigns or is incapable of serving.

 

Once the nominating committee has been established, I suggest that the nominating committee select a chairperson.

 

I do not believe that having the Commodore select the nominating committee or person serves in the best interest of the PSA Membership.

 

I look forward to your insights in this discussion.

 

Carol McClees

 

Just to address the appointing for a vacancy, Article IV, Section 6 of our Bylaws states: “In the event that a vacancy occurs in any office between meetings, the Board of Governors shall be empowered to appoint any Senior member who is qualified under the provisions of Section 1 of the Article to fill said office for the term remaining.“

Scott Wise

Scott

i have read the by- laws and guidelines

 

Scott are you open to a discussion about the proposal ? I trust that you are open- minded and that you thoughtfully and intelligently consider the proposal for discussion rather than dismissing it reflexively.

 

 

 

Of course, I am always open to discussion. I didn't mean to sound like I was dismissing your idea, just making sure everyone understood the current outlined procedure regarding the replacement of a sitting officer who has vacated his/her post.

 

I guess I didn't understand that you were proposing a bylaw change. Something like that should certainly be discussed as it is a substantial change. I think to really debate/discuss this properly, an amendment should be drafted outlining your proposal so that there is a starting point to work from.

 

I don't think the nominating committee usually contains current board members, and I agree that it shouldn't. I struggle with figuring out how the committee would be assembled, although Alan has presented 1 possible solution in his post. If I am not mistaken, most other committees are assembled by a combination of volunteer and board request, and don't see why this would be any different. I do believe the sitting board should have a say in the committee as they would tend to have the best handle on the immediate needs of the club during the coming year. Many plans/goals lap from 1 year into the next, and it is best for the membership as a whole to not constantly change gears.

 

I don't agree that the part I quoted should be changed, the board should be able to appoint a replacement in the event of a vacancy. I feel strongly that the sitting board should find an appropriate replacement for a vacated position in order to maintain their own balance/cohesiveness.

 

I struggle to make it to meetings on Thursday evenings living where I do, but am around the club most weekends and am happy to discuss any of this in person.

Scott

Aug 5

Scott is correctly quoting our bylaws. Thanks for pointing that out. If someone leaves the board, the board can appoint a replacement for the remaining time.

 

I don’t believe the Bylaws or Guidelines address exactly how a Nominating Committee is chosen to pick perspective new board members to be voted on at our annual meeting. At least I couldn't find anything. (Please let me know if I missed a reference to this)

 

Traditionally the Commodore picks this Committee, but it does seem to make sense that the Nominating Committee be chosen more randomly to best represent the entire membership. Someone suggested that anyone that might be interested in being on this committee throw their name in a hat. There would be a set amount of people on this, somewhere between 3 and 4. If enough members don’t volunteer, the Commodore then can pick members to make up this team. If we have more than 3 or 4 names in the hat, names are blindly drawn to form the Nominating Committee. In the spirit of letting any interested members have an opportunity to participate in the formation of future boards, this seems to make a lot of sense. Members of the Nominating Committee would not be able to be on the board.

 

Alan

 

 

Aug 5Edited: Aug 5

I have had the opportunity to set on a couple of nominating committees and have not found any examples of members coming into the committee with an agenda. The biggest problem is finding members without an agenda who are willing to serve . You need one or two current board members on the committee to evaluate current board Preformance. At AYC the past Commodore is a member of the committee the rest are elected.

Jim Ellis

Aug 5

As many of you know, I am an advocate for inclusive member participation in organizational decisions that affect the Association and I look to standards and procedures used successfully by other organizations as comparative guidelines to see if we can improve our own through constructive debate and discussion. Change is not necessarily a bad thing as long as its not just for the sake of change. Our Bylaws were created to provide us with that roadmap however from time to time, its useful and healthy for us to adjust our thinking but not without looking back on what has served us well for the last 80 years.

 

Volunteer organizations such as ours frequently stall when it comes to Committees, and frequently like the Board of PSA, find themselves in a Nomination Crunch to fill a candidates slate for the October Members meeting. As our Commodore highlighted for us in his presentation this spring, our club has a very high percentage of older members. Many of whom are inactive or prefer not to engage in the Business process of running the club.

 

Having stated the obvious:

 

Roberts Rules: Board members are typically nominated by a nominating committee, but they can also be nominated by ballot, or from the floor. Nominations may also be taken by mail or by petition, though these methods are less common. Voting is accomplished through written ballots, voice voting, or a roll call vote.Apr 7, 2016

 

For the most part, PSA follows this model however the one major process rule we routinely violate is found in Chapter 12 which states "The Bylaws should state the composition of this committee. The nominating committee is the one committee that the President (Commodore) should not be a member of or help select. If at all possible, the Board or the membership should elect the nominating committee".

 

As Commodore in 2015, I followed the established PSA process but I asked a long standing member to Chair the Committee and then, I stepped back from the Nomination Process and permitted the Chairman full and unfettered control of the members of his committee and development of his proposed slate of Officers. This was my way of avoiding a perceived Conflict of Interest in the Nomination Committee process.

 

Having stated the above I agree that we need a much improved definition of the Composition of the Nominating Committee however the Board, minus the oversight of its President (Commodore) should not be excluded from the Committee selection process and should include the membership in that process if at all possible. I would also like to see our Bylaws modified to reflect this process.

 

In my opinion and as supported by the Rules of Parliamentary Procedure, The Commodore sits in a very powerful position to significantly affect the independent voice of the Nomination Committee if he or she is able to independently control the selection process of its committee members.

 

Respectfully, Ross Bradley

New Posts
  • Our Commodore and Board have correctly identified demographic challenges many clubs like PSA must address. Eliminating the initiation fee for younger new members is a significant development that should attract sailors in this age group. Some interesting new ideas were also floated at the April members meeting - and this serves to expand on one of them - a new membership category. Reading through the current Junior Member by-law, existing juniors who do not apply for Senor membership by age 27 are forced to resign. This proposal serves to provide a path for that group to remain active - if they are not ready to make the transition to Senior status, and potentially recruit some new members as well. Please feel free to offer any thoughtful and constructive comments that will help PSA increase our younger member group! This is simply a template that can be refined over the summer and hopefully presented in the fall. “Millenial+” a new PSA membership opportunity A Millenial+ member shall enjoy all the privileges of existing Senior members with the following conditions: • No voting or stockholder rights • May apply if over 27 but under 40 years of age and does not own an interest in a sailing vessel over 21 feet • May use PSA owned boats with liability waiver and adequate credentials related to water sports activities • No Initiation fee • Expected to participate in all club activities including work parties and social functions • Automatically converts to Senior status when either of the following conditions is met: (a) acquires an interest in a sailing vessel over 21 feet in length or (b) reaches the age of 45 • Upon conversion to Senior status, acquires stockholder and voting rights • Annual fees assessed will be $250 and may be adjusted periodically as determined by the board of directors • Subject to a one year probationary period with review and final vote of approval by the membership • This member class will be subject to a limit not to exceed 15 members • Must follow standard member application procedures including two sponsors and application fee. • Can moor a vessel under 21 ft at PSA depending on availability and pay storage fees as determined by the fleet captain • Current and former Senior members may not apply for this member class Some issues to tweak: Should this group receive any seniority credit for being a PSA member? Would a seniority credit apply to Life status and harbor slip/mooring assignments? Is class limit of 15 adequate? Is vessel size too large / small? Are age references appropriate? Is Fee of $250 fair? Should members be allowed to switch from Senor to Ml+ at will? Is there a more appropriate name for this group? Respectfully submitted, J Aellen